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in New Perspectives on Microsoft Project 4 5. Introduction to Project XP Management, Cont. in New Perspectives on Microsoft Project 5 6. in New Perspectives on Microsoft Project 6 7. in New Perspectives on Microsoft Project 7 8. in New Perspectives on Microsoft Project 8 9. in New Perspectives on Microsoft Project 9 in New Perspectives on Microsoft Project 10 in New Perspectives on Microsoft Project 11 in New Perspectives on Microsoft Project 12 in New Perspectives on Microsoft Project 13 Benefits of Project Management, XP Cont.

in New Perspectives on Microsoft Project 14 in New Perspectives on Microsoft Project 15 in New Perspectives on Microsoft Project 16 in New Perspectives on Microsoft Project 17 Chart and Diagram Tools, Cont. show the critical path of the project — Tasks are displayed as boxes, called nodes. d k l k d h l kl — The critical path is the series of tasks that dictates the earliest calculated project finish date. in New Perspectives on Microsoft Project 18 in New Perspectives on Microsoft Project 19 in New Perspectives on Microsoft Project 20 in New Perspectives on Microsoft Project 21 in New Perspectives on Microsoft Project 22 in New Perspectives on Microsoft Project 23 in New Perspectives on Microsoft Project 24 in New Perspectives on Microsoft Project 25 in New Perspectives on Microsoft Project 26 Getting Started with Project , XP Cont.

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in New Perspectives on Microsoft Project 43 in New Perspectives on Microsoft Project 44 in New Perspectives on Microsoft Project 45 in New Perspectives on Microsoft Project 46 in New Perspectives on Microsoft Project 47 in New Perspectives on Microsoft Project 48 in New Perspectives on Microsoft Project 49 in New Perspectives on Microsoft Project 50 in New Perspectives on Microsoft Project 51 in New Perspectives on Microsoft Project You just clipped your first slide!

Clipping is a handy way to collect important slides you want to go back to later. Now customize the name of a clipboard to store your clips. Visibility Others can see my Clipboard. Cancel Save. Read free for 60 days. Morgan Gardner Dec. NNaemeka Onwuka Sep. Resources were also adjusted automatically. With Project , this is no longer the case. For example, you might want to enter durations for summary tasks and then fill in the detailed information for their subtasks later.

When you open a new file, Project reminds you that new tasks are manually scheduled and lets you easily switch to automatic scheduling, if desired. You can also use the new compare versions to see Gantt bars to more clearly see how one version of a project differs from another version. Improved collaboration: Project is able to provide an interface with the most popular portals used in industry.

Project now uses SharePoint instead of Project Web Access for collaboration. Project Server also provides integration with Microsoft Exchange to enable team members to manage and report on tasks directly from Microsoft Outlook. Remember that Project Standard does not include these collaboration features. You must have Project Professional and Project Server to use the enterprise features of Project.

Next, you will learn some basic information about Project and explore the main screen elements and Help facility. USING PROJECT Before you can use Project or any project management software effectively, you must understand the fundamental concepts of project management, such as creating work breakdown structures WBS , linking tasks, entering duration estimates, assigning resources, and so on. Make sure you read most of this text before using Project so you understand these concepts. This text provides instructions for using the stand-alone version of Project known as Project Standard.

Project Professional and the Enterprise version of Project require special server software to perform online and collaborative functions. Consult Microsofts Web site for detailed information on other products. Before You Begin This appendix assumes you are using Project with Windows XP, Vista, or Windows 7 and are familiar with other Windows-based applications. Check your work by reviewing the many screen shots included in the steps, or by using the solution files that are available for download from the companion Web site for this text or from your instructor.

NOTE: You need to be running Windows XP, Vista, or Windows 7 to use Project It does not run on Macintosh computers or other operating systems.

Most organizations have Project as part of their license if they have Office You can download a free trial from www. Students can purchase a full version of Project Standard from sites like www. Standard deliverables under each of those process groups are included, as described in this text. Each section of the appendix includes hands-on activities for you to perform.

NOTE: To complete the hands-on activities in the appendix, you will need to download files from the companion Web site for this text www. com to your computer. When you begin each set of steps, make sure you are using the correct file. Before you begin your work you should have Customer Feedback.

mpp file. Save the files you create yourself in a different folder so you do not write over the ones you download. In addition, you will create the following files from scratch as you work through the steps: wbs. mpp schedule. Overview of Project The first step to mastering Project is to become familiar with the major screen elements and the Help facility.

This section describes each of these features. Open Project Click the Start button on the taskbar, point to All Programs in Windows XP or Programs in Vista or Windows 7, point to Microsoft Office, and then click Microsoft Office Project Alternatively, a shortcut or icon might be available on the desktop; in this case, double-click the icon to start the software.

Maximize Project If the Project window does not fill the entire screen as shown in Figure A-3, click the Maximize button in the upper-right corner of the window. Indicators column Quick Access Toolbar Ribbon Timeline Split bar Tabs Entry table Gantt chart view.

Project is now running and ready to use. Look at some of the elements of the screen. The Ribbon, tabs, and Quick Access toolbar are similar to other Office or applications. The timeline view is displayed below the ribbon. The default manual scheduling for new tasks is on the lower left of the screen. You can click that option to switch to automatic scheduling.

You can access other views by clicking the View command button on the far left side of the ribbon. The areas where you enter information in a spreadsheet-like table are part of the Entry table. For example, you can see entry areas for Task Name, Duration, Start, and Finish. You can make the Entry table more or less wide by using the Split bar. When you move the mouse over the split bar, your cursor changes to the resize pointer.

Clicking and dragging the split bar to the right reveals other task information in the Entry table, including Predecessors, Resource Names, and Add New columns. The column to the left of the Task Name column in the Entry table is the Indicators column. The Indicators column displays indicators or symbols related to items associated with each task, such as task notes or hyperlinks to other files. Notice that when Project starts, it opens a new file named Project1, as shown in the title bar.

If you open a second file, the name will be Project2, and so on, until you save and rename the file. Using Project Help and the Project Web Site You can access information to help you learn how to use Project Figure A4 shows the detailed list of topics available from Project Help.

Remember this feature requires an Internet connection. They provide product information, help and how-to guides on various versions of Project, training information, and templates. Microsofts Web site for Project www. Figure A-5 shows a screen shot of this Web site from March See the companion Web site for this text for updated information on Project and other resources. Microsoft Office Project web site www.

For example, to collapse or expand tasks, click the appropriate symbols to the left of the task name. To access shortcut items, right-click in either the Entry table area or the Gantt chart. Many of the Entry table operations in Project are very similar to operations in Excel.

For example, to adjust a column width, click and drag or double-click between the column heading titles. Next, you will get some hands-on experience by opening an existing file to explore various screen elements. Project comes with several template files, and you can also access templates from Microsoft Office Online or other Web sites. EXPLORING PROJECT USING AN EXISTING FILE To open a file and adjust Project screen elements: 1.

Open an existing file. Click the File tab, then select Open, and browse to find the file named Customer Feedback. mpp that you copied from the. com , and then double-click the filename to open the file. This file is a template file that comes with Project where it is called Customer Feedback Monitoring. Your screen should resemble Figure A Task Note Need to widen column Indicator Split Bar.

Customer Feedback. mpp file 2. Widen the Task Name column. Move the cursor between the Task Name and Duration column, then double-click to widen the Task Name column so all of the text shows. Move the Split Bar. Move the Split Bar to the right so only the entire Task Name column is visible.

View the first Note. Move your mouse over the yellow Notes symbol in the Indicators column for Task 2and read its contents. It is a good idea to provide a short note describing the purpose of project files.

Add the Timeline and a task to it. Check the Timeline box under the View tab, Split View group. If you cannot see the entire project schedule, as shown in Figure A-7, click the Zoom button or Zoom slider to make adjustments. Click on the Task Name for Task 12, click the Task tab, and then click the Add to Timeline button under the Properties group.

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