Microsoft word 2013 table of contents not showing all headings free.Table of Contents not displaying all headings

I am working on a fairly big document and my Table of contents appears to get corrupted regularly. After updating the ToC the headings are almost half compared with the number of actual headings within the doc.

All the headings are still there and can be seen in the navigation panel. They disappear from the ToC though. To try describe better, my document has headings that go up to section 18 with multiple Appendices but the ToC stops at section 8. It was fine until a recent update to the document where an additional heading was added and ToC updated. I’ve already had to copy the full document over to a blank template before due to this but would like to know why this happens if there is any other way to resolve it.

Copying all over to a blank document brings its own challenges due to references, captions and general formatting issues. Hope the above description makes sense. I would like to post a screenshot to help detail but the document is a work test procedure so cannot share any images on here due to confidentiality issues. Your Table of Contents field is set to display a certain set of styles.

Your document uses some styles for headings that are not included in that list of TOC styles. Your choices are:. Any of the Automatic TOC styles will include all heading outline levels from level 1 to level 3. Here’s a Microsoft page on creating and modifying a Table of Contents. Was this reply helpful? Yes No. Sorry this didn’t help. We are very sorry for the problem you encountered.

Based on your description, we understand that after updating the Toc, it seems that the documentation suffered corruption. If your Office has been updated to the latest version, you can also try the following methods:. Repairing Office from the Control Panel:. Opening Office apps in safe mode to check whether there is an add-in or extension that may be causing a problem on startup. We appreciate your understanding that sometimes the initial suggestions may not resolve the problem very soon.

However, we can work together to narrow down and resolve the situation. So, Please kindly provide more information below to let us work further:. Screenshot of the version information of the Word you are using. In Word, a Table of Contents is a field. It has settings in the form of switches. Most users never see the field, just the resulting Table of Contents. John has given you your options.

How to create a table of contents in Microsoft Word by Shauna Kelly. Dealing with Fields in Microsoft Word. Volunteering to “pay forward” to return help I’ve received in the Microsoft user community.

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Details required : characters remaining Cancel Submit 1 person found this reply helpful. Do you see a pattern of some type? For example, are specific headings or specific levels missing from the TOC? By default, Word includes only a few of the built-in heading levels in a table of contents. Which styles are being used for headings and for appendixes, respectively? You can take a screen shot and show us what you see.

Yes it is happening often. I am using templates supplied by my work to populate test procedures. It seems after a number of updates to the document when updating the ToC to incorporate the changes of page number or headings that it suddenly shortens and I can’t see any way of recovering the table.

I have went with another copy of document content into a blank template again which has resolved the issue once more. I will try and keep an eye on the issue re-occurring to see if there is any pattern related to adding headings or number of times the ToC is updated.

I am not in control of any updates to word due to using it on my company’s laptop. Any office updates are controlled through our IT department. Choose where you want to search below Search Search the Community. Thanks for any input. I have the same question 0. Report abuse. Details required :.

Cancel Submit. John Korchok Volunteer Moderator. Your choices are: edit the TOC field to include a set of outline levels rather than a set of styles, or edit the TOC field to add the names of the style used in the latter part of the document, or create a new TOC. Thanks for your feedback. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site.

So, Please kindly provide more information below to let us work further: Screenshot of the version information of the Word you are using. Hope this will help you. Charles Kenyon Volunteer Moderator. Stefan Blom MVP. Hi Tin, Please see below version that is being used. Thank you. This site in other languages x.

Microsoft Word Table Of Contents Not Recognizing Headings | Elcho Table.Headings that do not show up in the Navigation Pane or in a Table of – Microsoft Community

 
Creating a Table of Contents from Heading Levels If your document is any length at all, adding a table of contents is a nice touch. Thank you. User’s post on November 20, Thank you! If you want an automatic table of contents you need apply the Heading 1 style to all of your chapter titles and front matter headings e. Can you create a small example file.

Microsoft word 2013 table of contents not showing all headings free. MS Word – Built in Headings not working

It is these paragraph attributes that are keyed on by the Table of Contents and Navigation Pane. I know that the designers at Microsoft thought there were good reasons to create Linked Styles. I do not care for them, at all. People who want to copy the formatting of a heading or other paragraph style can do so without needing this.

Select text in a paragraph and apply the style. It will act as a character style for most purposes. It is that simple. Unless you have non-printing formatting marks turned on to display, you may think you have the entire paragraph selected but Word will think otherwise because you did not select the hidden paragraph mark at the end of the paragraph.

This is more likely to happen if you have a space or punctuation before the paragraph mark. Click in the paragraph without selecting text and apply the style. Disable Linked Styles command at the bottom of the Styles Pane in Windows versions otherwise by using vba. Be very careful to select the entire paragraph. This is not all that easy to do. If you attempt to insert a Hyperlink to a heading, only those that were applied to the entire paragraph will show up in the dialog.

Cross-References to Headings. If you attempt to insert a Cross-Reference to a heading, only those that were applied to the entire paragraph will show up in the dialog. Notes about the Sample Document. Each instance of a Heading Style in the document has an accompanying Comment. When the style is applied to the beginning of a paragraph, that part shows up in the TOC but not in the Navigation Pane.

If the Comment is in the middle of the text that is in the Heading Style, it will cut off the part in the TOC at that point.

This is not true if the style is applied to the entire paragraph. See the second and the fourth paragraphs for examples. The same rules for when a Heading will appear in the Navigation Pane apply to the dialog boxes for insertion of Hyperlinks and Cross-References. Because I’ve seen the problems that come from Direct Formatting, I deliberately formatted the only correctly applied Heading so that it looks like body text. This direct formatting has no effect on the Heading qualities of the paragraph style.

You need to assign an Outline level to a paragraph style for it to show up in the Navigation Pane. You can have any style show up in the Table of Contents by changing the settings for the TOC field to include that style. This is not true of the Navigation Pane. It only shows paragraphs that have been assigned an Outline Level.

The built-in heading styles already have this assigned. Assigning a level in a MultiLevel List does not assign an outline level but a numbering level. This is best done using the Outline view. Whether you’re getting ready for a job interview or just looking to “skill up” to meet daily demands, this Word Skills Checklist can help you find the gaps in your knowledge of basic to intermediate Microsoft Word skills.

Click the button below to download your copy today! Share 0. Tweet 0. I am using Styles for my document headings in my appellate brief. I can’t figure this out! I’ve double checked and they are Heading 1 with all caps–and they are all caps in the body of the brief. Yes, Tables of Contents have Styles, too. So I told her she could do one of two things: Change the Style for the TOC entries to be all caps; OR Go back to each of the headings in the brief and type them in all caps. In fact, you don’t even have to retype them – you can transform them like this :.

I never would have figured that out! Thanks so much. Why do they have to make everything so complicated???? Here’s another question I received: With styles to choose from, how do I know which one to pick?

I can’t tell them apart. The Styles you’ll use most of the time. Ninety percent or more of the time, you’re going to be using one of the following Styles or groups of Styles: Normal – This is the default text Style unless you consciously change it. Heading Styles – If you’re using headings and want both structure e.

They’re hierarchical, meaning that Heading 1 is a level above Heading 2, etc. List Styles – If you’re creating hierarchical lists numbers or bullets in your documents, those are going to be based on List Styles, either built-in or ones you’ve created.

Recommended Styles in the Quick Styles area – By default, 20 or so Styles depending on templates, etc. They’re usually things like Title, Subtitle, Emphasis, etc. Feel free to play around with those. This tip demonstrates how easy it is If you use the TC field to mark what goes in a TOC, you may wonder why if you mark two lines together with the field, Enter your address and click “Subscribe. Your e-mail address is not shared with anyone, ever.

Maximum image size is 6Mpixels. Images larger than px wide or px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted. Thank you, Allen! Would be really nice if word could soon make an update so headings inside tables was included in the navigation pane.

I can’t think of a single reason why it should not – can you? If it works, apply the same rule for all the headings.

It is not strictly true that the entire paragraph must be formatted with a heading style in order for it to be included in the TOC. Provided the first character in the paragraph has a heading style then the TOC entry will comprise the text up to where the character style changes. If text later in the sentence is set to the heading style then it is not included. It only works if the paragraph style is a non heading style and the heading style is applied to characters.

This is a method of displaying in the TOC only the first part of a long heading paragraph. A sneaky way of displaying only the first sentence of a heading in the TOC: 1. Apply a non heading style to the whole paragraph 2.

Select the first sentence up to the full stop but not including the space after the full stop. Select the remainder of the text excluding the space after the full stop and excluding the paragraph mark at the end. Apply the heading style to this selection. Create the TOC. Show the result someone else. They will go crazy trying to work how it is done. Excellent tip, Allen. I appreciate Word Tips and have been using the information on your site for years. I support your efforts by referring others to your site and by purchasing your books.

I finished about one-third of your book on VBA while waiting to be called for jury duty! I also have your mail merge and a few others. I can’t resist your end of year sales. I also subscribe to Excel tips.

If I found something that needed to be reformatted before I could understand it, I would reformat it myself, instead of criticizing you for not presenting it to me on a silver platter. The fact that you have taken the time to 1 do the research 2 provide answers and 3 maintain a website with so much wonderful, well-organized content is something for which I will be forever grateful.

I realize that tips. Thank you. This article is too long and involved. Instead of long paragraphs, use bullet points and subheads.

All headings are not showing up in automated TOC – Microsoft Community.Why your headings don’t match your Table of Contents – Legal Office Guru

 
 
Format or customize a table of contents · Go to References > Table of Contents. · Select Custom table of contents. · Use the settings to show, hide, and align page. I have a 33 page document in Word which includes 22 Headings (all of the same font size) and sub-headings, and 22 Tables (all with.